We help mental health providers across Ohio get paid faster with fewer claim denials. From insurance verification to credentialing, our team handles the details so you can focus on patient care. See how much more your practice could be earning.
Mental health billing comes with its own set of rules. You’ve got Ohio Medicaid and its managed care plans to navigate, plus major insurers like Anthem BCBS, Medical Mutual, CareSource, Molina Healthcare and Buckeye Health Plan each with different claim requirements. On top of that, providers need to stay compliant with the Counselor, Social Worker and Marriage and Family Therapist Board’s licensing rules.
Get any of this wrong and you’re looking at delayed payments or denied claims. We know these systems inside out, so your claims get filed right the first time and your payments don’t get stuck in the process. That means less time chasing insurance companies and more time doing what you do best helping your patients.
Ohio is not an easy state to bill mental health services in. Here is exactly what makes it difficult and how we solve each problem.
Before your patient even walks in, we check their insurance coverage and benefits. This means no surprise denials later and your patients know exactly what they'll owe upfront.
File your claims accurately and on time, then follow up until they're paid. No claim sits forgotten in a pile; we chase every dollar you're owed.
Getting enrolled with Ohio Medicaid and commercial payers can take months if done wrong. We handle the paperwork and follow-ups so you can start billing sooner.
When a claim gets denied, we don't let it go. We find out why, fix the issue and refile or appeal until you get paid what you're owed.
Telehealth visits have their own billing rules and modifiers. We stay on top of them so your virtual sessions get billed and paid just as smoothly as in-person ones.
Mental health billing runs on specific codes, and getting them right is what actually gets you paid. A first session usually falls under 90791 (diagnostic evaluation), regular therapy sessions use 90834 or 90837 depending on length, family therapy is billed under 90847, group therapy under 90853, and medication management visits often use 99214.
Ohio Medicaid has its own reimbursement rates and sometimes requires prior authorization for certain services, so a small coding mistake can mean a delayed or denied claim. We stay on top of these details for you, so every session is billed with the right code the first time and your payments don’t get held up.
When you outsource to us, you get mental health billing solutions built to save you time and money. We work claims faster, so you see reimbursements sooner instead of waiting weeks for payment. Our attention to detail helps cut down on claim denials, meaning fewer rejected claims and less time spent on rework. We stay fully compliant with HIPAA and the No Surprises Act, so you never have to worry about regulations changing under you.
On top of that, you get access to a team that already knows Ohio’s billing landscape, so there’s no learning curve or costly trial and error. Most importantly, outsourcing your billing frees up your time to do what matters most seeing your patients. Less stress, steadier cash flow and a practice that runs the way it should.
Central Ohio
900K+
Northeast Ohio
370K+
Southwest Ohio
310K+
Northeast Ohio
270K+
Northeast Ohio
190K+
Miami Valley
135K+
Cleveland Metro Area
80K+
Northeast Ohio
70K+
Lake Erie Shore
65K+
Southwest Ohio
63K+
America’s Trusted Mental Health Billing Partner, Serving Providers in All 50 States.
Dr. Sarah Martinez
Dr. James Chen
“The team’s expertise in mental health billing is unmatched. They handle everything from credentialing to denials, and their claim acceptance rate is phenomenal. Highly recommend!”
Rebecca Thompson
“As a group practice with 12 therapists, we needed a billing partner who could scale with us. They’ve been amazing – transparent, efficient, and always available to answer questions.”
Pricing depends on your practice size, claim volume and services needed. Most billing companies charge a percentage of collections rather than a flat fee we’ll walk you through exact pricing during a free consultation based on your practice.
Yes. We handle billing for Ohio Medicaid, its managed care plans and major commercial payers like Anthem BCBS Ohio, Medical Mutual, CareSource, Molina Healthcare and Buckeye Health Plan.
Most practices are fully onboarded within a few weeks, depending on whether credentialing is involved. We handle the setup so you can start submitting claims with minimal downtime.
Yes, accurate coding, eligibility checks before appointments and proactive follow-up are core to how we work, which significantly lowers denial rates compared to in-house billing done without dedicated staff.
Yes, we handle telehealth billing including the correct modifiers and place-of-service codes required by Ohio Medicaid and commercial payers, so your virtual sessions get reimbursed just like in-person visits.
